Services

ProcureLinx™ can build your purchasing system from the ground up, or assist with your efforts before – or after – DCMA performs their review. Our specialties extend to development of effective OCI Mitigation Plans, FOIA responses and review of terms and conditions with an eye towards the effective administration of your vendors for optimum performance. Focused services include process improvements, change management, internal file reviews, manual and template reviews, live CPSR support, acquisition target evaluation, as well as organization-specific customized services

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Internal File Reviews
Internal File Reviews
Internal File Reviews

Internal File Reviews

DFARS 252.244-7001, CONTRACTOR PURCHASING SYSTEM ADMINISTRATION (JUNE 2012) provides the 24 required elements of an approved purchasing system.  Failure to adequately address one of these 24 elements can lead to purchasing system failure during a CPSR. DFARS 252.244-7001(c)(18) specifically requires approved purchasing systems to maintain an active internal review process and ongoing training on issues within the federal supply chain.  ProcureLinx™ will perform file reviews in accordance with CPSR requirements and provide both a comprehensive report of current-state purchasing system status and file-by-file findings with suggestions for potential remedial action(s).

ProcureLinx can also provide a “DIY” audit process that can be operated by your internal personnel. The ProcureLinx “DIY” solution will be customized in accordance with your company’s file structure and includes both training for internal personnel and remote oversight of the newly installed corporate internal audit program.

 

Manual and Template Reviews
Manual and Template Reviews
Manual and Template Reviews

Manual and Template Reviews

Without an adequate Purchasing Manual, DCMA will not proceed to the file review portion of your CPSR and approval of your purchasing system will not be an option. Prior to the commencement of your scheduled CPSR, DCMA will review your Purchasing Manual to determine the preliminary adequacy of your policies and procedures as they relate to administration of an approved purchasing system.

DFARS 252.244-7001, CONTRACTOR PURCHASING SYSTEM ADMINISTRATION (JUNE 2012), lists the 24 required elements of an approved purchasing system.  Failure to adequately address one of these 24 elements can lead to purchasing system failure during a CPSR, and six of those elements specifically address policies and procedures that must be applied to the output of an approved purchasing system.  Lack of adequate policies and procedures may result in actions such as canceling a scheduled CPSR and failing the system under review. 

Prior to the commencement of your scheduled CPSR, ProcureLinx™ will review your Purchasing Manual to determine the preliminary adequacy of your policies and procedures as they relate to administration of an approved purchasing system.  ProcureLinx™ will also review all Forms, Templates and Checklists and propose revisions where necessary to ensure CPSR compliance.  Your company will receive a summary report which details findings by policy, suggestions for remediation, and a gap analysis to show current documented manual guidance versus required DCMA criteria. 

 

Process Improvements
Process Improvements
Process Improvements

Process Improvements

While constant process improvement is the goal of any approved purchasing system, adding compliance requirements to an inefficient procurement process can grind already unreliable system output to a standstill. ProcureLinx™ will coordinate purchasing system stakeholders (Procurement, Program Managers, Accounting, Business Development, IT, etc.), develop collaborative process maps and work flowcharts, and provide innovate strategic solutions to system inefficiencies that extend enterprise-wide, competitive percentages and documented lead-time without noticeable impact to day-to-day operations.

OCI Mitigation Plans
OCI Mitigation Plans
OCI Mitigation Plans

OCI Mitigation Plans

ProcureLinx™ will create comprehensive OCI Mitigation Plans for potential and perceived Organizational Conflicts of Interest during your proposal process and create customized training for post-award implementation. We can also evaluate subcontractor OCI Mitigation Plans and provide summary evaluations of subcontractor mitigation approaches on tight deadlines.

Change Management
Change Management
Change Management

Change Management

Change can be scary.  If mismanaged, the change in corporate culture that results from CPSR compliance initiatives can be downright disastrous – disenfranchised program managers, confused proposal development, needlessly complicated pricing reviews and overworked procurement professionals administering a system teetering on the brink of collapse. If properly managed, the change in corporate culture can be The Next Step in a company’s growth.  Lower priced proposals combined with increased profitability and effective cost management leads to more contract wins, satisfied customers and happy team members ready for future successes.

Let ProcureLinx™ help with communication strategies, executive briefs, “Town Hall” style meetings and customized training that will smooth the rough parts of a potentially complex system implementation. A CPSR can be grueling process or a cathartic event for a government contractor – the effectiveness of your Change Management Process could be the difference between these two outcomes.

Acquisition Target Evaluation
Acquisition Target Evaluation
Acquisition Target Evaluation

 

A purchasing system that is operating with significant deficiencies, or has operated for five or more years without a CPSR, is at risk for lost prime contracts, preliminary disqualification from government-issued Request for Proposal, and a withhold of up to 5% of payments due under DoD issued prime contracts until system deficiencies are sufficiently remediated.

 

ProcureLinx™ will perform a time-sensitive evaluation of an acquisition target’s purchasing system prior to purchase, including review of active purchasing manual; evaluation of active forms, documents and work directives; and review of a representative sampling of the acquisition target’s procurement files. ProcureLinx™ will deliver an out-brief and detailed report highlighting major and minor system deficiencies; reliable predictions regarding system status in the event of a near-term CPSR; and suggested enterprise solutions to mitigate potentially unfavorable future system reviews. ProcureLinx™ will also help establish an effective strategy for post-acquisition retention of a target’s approved purchasing system.

 

LIVE CPSR Support
LIVE CPSR Support
LIVE CPSR Support

LIVE CPSR Support

During your scheduled CPSR, the DCMA review team (and, depending on the size of your company, DCAA and your ACO) will review a sample of files from your “CPSR Universe”.  This review will produce file-by-file questions that will require sufficient answers by the next business day if they are to be considered by the DCMA team during its CPSR evaluation.  In addition, DCMA will provide standard “boilerplate” questions regarding enterprise-wide approaches to CPSR “hot button” issues.  ProcureLinx™ will provide live CPSR support, including draft responses to CPSR Team questions.

ProcureLinx™ provides a number of services for clients going through the CPSR process, including: 

·         Data Call Review

·         Final Exclusion of Subcontracts / Purchase Orders from Review

·         Final File Preparations

·         Enterprise Review Preparation (www.fsrs.gov uploads, sample files, DCMA file walk-through prep, etc.)

·         DCMA In-brief development

·         “Behind The Scenes” support answering file questions

·         CPSR Report review and response development

·         Corrective Action Plan development and implementation; and

·         Quarterly Report development

Contact us today for more information.

 

Customized Services
Customized Services
Customized Services

Customized Services

Need help with a unique issue? Contact us today! If we can’t help, we’ll work within our vast network of supply chain, accounting, human resources and business development professionals to find you the assistance you need to guarantee your success.